Exhibit Space
All standard booths are 10x10 feet, with an 8 foot high backwall and 36-inch side rails. All standard booth spaces include an identification sign, listing in the official show program and listing on the event website. One standard six-foot draped table and two regular chairs per standard booth are available free of charge - if requested at the time yours application is made.

Island exhibit spaces are available measuring 30’ x 20’ (backwall, side rail, I.D. signs, tables and chairs are not included with island exhibit space).

Exhibit Fees
Booth fees are $450 per booth. Fee for a 30’ x 20’ “island” is $2,365. To hold space, a $250 non-refundable deposit per booth ($1000 per “island”) and a completed and signed application is required. Final payment is due March 1, 2008. Applications received after March 1, 2008 must be accompanied by full payment. Failure to meet the payment schedule will result in forfeiture of exhibit space and deposit.

Booth Selection
Priority booth reservation deadline is December 1, 2007. Every attempt will be made to accommodate each exhibitor with their choices. Final exhibit space placement is done by the show management committee.

Special considerations may be given to unique space problems on a case-by-case basis. The show management reserves the right to make appropriate placements. Further, location of the entire event may be changed, if deemed necessary by the event director. The show management reserves the right to fill space vacancies occurring for the reason of non-arrival or late arrival of the Exhibitor’s display. Further, should booth space remain empty at 9:00am May 3rd, 2008 exhibitor will forfeit all space in question. Requests for booths will not be processed without proper payment and a completed, signed application.

Liability & Insurance
The show management will not be liable for any loss or damage to the property of the exhibitor or its employee due to fire, robbery, accidents, or any cause whatsoever that may arise from use and occupancy of leased space.

Exhibitor hereby releases and agrees to indemnify, defend and hold harmless the NW Dive & Travel Expo, event staff, the City of Tacoma, their managers, officers, members, sponsors, employees, agents, successors, assigns, or guest, or for any damage or loss from any cause whatsoever to property owned, or controlled by, or in the custody of Exhibitor’s; or their employees, agents or guest. Also for any loss or property damage, or loss of property, or personal injury by whosoever sustained on or about Exhibitor’s display space, or arising out of Exhibitor’s participation in the NW Dive & Travel Expo.

General overall security and reasonable care will be exercised to protect all exhibits and the exhibit area insofar as possible. All Exhibitor’s are required to obtain insurance against property loss or damage and against liability or personal injury.

Retail Sales Policy
The NW Dive & Travel Expo prohibits all “cash & carry” transactions involving the retail distribution of diving equipment during the show. This policy is intended to cover all retail merchandise items normally considered “diving equipment” (tanks, weight belts & weights, wet suits and their accessories, dry suits and their accessories, lycra suits, masks, snorkels, fins, regulators, B.C.s, dive computers and gauges).

Prices on dive gear not be posted. Prices on dive gear may only distributed if they are a part of a general brochure.

This policy does not cover vacation, travel, scuba courses, artwork, posters, photographs, bags, clothing, books, jewelry, boats, kayaks, compressors, videotapes, cameras and accessories, knives, lights and watches. If you intend to sell items not specifically covered herein, you must get prior written approval from the event management. All retail sales are subject to the confines of all applicable local, state, federal and tax laws. Resale # must be submitted for any retail sales.

Exhibit Limitations
Backwall maximum height is 8’. Any deviation must have prior approval from show management. The side wall may reach a maximum height of 8’ extending only 5’ out from the backwall, then must drop to 4’ in height to the aisle. “End caps” are not allowed. Overhead canopies are not allowed. Exhibitor decorations may not obstruct other displays nor project into the aisles. No portion of the display including decorations, posters, signs, flyers or other promotional material may be attached to the convention center structure in any way. All decorations must have been flame proofed and pass inspection by all designated authorities of Seattle/Tacoma County and the city of Tacoma. Fire Marshal regulations available on request.

Exhibitor’s are subject to all applicable laws and ordinances and the exhibitor agrees to abide by any rules and regulations or other instructions from the Tacoma Convention Center.

The exhibit activity of each exhibitor must be within the exhibitor’s allocated exhibit space. Exhibitor’s may not use noise, lighting or other distractions judged by the event management to be offensive to other Exhibitor’s. Exhibitor literature shall not be distributed outside of the exhibitor’s booth area.

The event management reserves the right to restrict or refuse or expel at any time exhibits which in its judgement are not in keeping with the nature, character or appearance of other exhibits or of the exhibition as a whole.

Refunds and Cancellations
Cancellations will not be accepted within 60 days of the scheduled exhibit date. The exhibitor is responsible for the total booth rental, irrespective of the reason for cancellation by exhibitor. All cancellations must be in writing.

General Information
No exhibitor may, without written permission from the event management, assign, sublet or apportion all or any part of the privileges or of the space assigned to him, other than that of the exhibitor to whom the space is assigned.

Three badges per booth (18 per “island”) will be allotted. Additional badges may be purchased at $5 each. Exhibitor’s may purchase tickets to the event at the reduced pre-sale price.

In the event of war, fire, strike, government regulation, public catastrophe, act of God or any other cause beyond our control, or if the show or any part thereof is prevented from being held or cancelled by the event staff or venue or the exhibit space applied for herein becomes unavailable, the show management shall not be liable to make any refunds whatsoever to the applicant.

Exhibitor’s shall care for and keep in good order space occupied by them and surrender such space at the close of the event in the same condition as it was when taken over. If the space occupied shall be damaged by the participant, their employees, patrons or guests, they shall pay such claims as are necessary to restore the space to its original condition. No Exhibitor’s shall be allowed to remove any of their booth’s display until the show is officially closed. Exhibitor’s violating this policy will lose all priority and may be excluded from next years show.